Privacy Policy

At Stellar Pathology Consultations PLLC, we are committed to maintaining the privacy and security of your personal and medical information. This Privacy Policy outlines how we handle your data in compliance with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable laws. By using Stellar Pathology Consultations PLLC’s services, you acknowledge that you have read, understood, and agreed to this policy.

This Privacy Policy applies to all personal health information (PHI) that Stellar Pathology Consultations PLLC collects, uses, or discloses concerning the pathology consultation services we provide. By using our services, you acknowledge and consent to the practices described herein.

Information We Collect

We collect necessary personal and medical information to provide pathology consultation services, including:

Personal Identifiers: Name, date of birth, contact information (address, phone number, email).

Medical Records: Pathology reports, medical history, diagnostic information, test results, biopsy samples, images, and other relevant healthcare data.

Payment Information: Billing details, insurance information, and financial records related to our services.

How We Use Your Information

Stellar Pathology Consultations PLLC uses the collected information for:

• Providing accurate and timely pathology consultations and diagnostic reports.
• Communicating with you or your healthcare provider regarding your consultation, test results, and follow-up care.
• Processing payments and claims for services rendered.
• Complying with applicable laws and regulations, including HIPAA.
• Other legitimate business purposes necessary for the operation of our services, such as quality improvement and internal audits.

How We Share Your Information

We do not sell or lease your personal information. Disclosure may occur as necessary to provide our services and as required by law, including:

• Healthcare Providers: To your treating physician, other healthcare professionals, or medical facilities involved in your care.
• Business Associates: To third-party service providers (e.g., laboratories, billing companies) who assist us in performing our services, under contractual agreements (Business Associate Agreements) ensuring HIPAA compliance.
• Legal and Regulatory Authorities: To comply with subpoenas, court orders, legal processes, or to report public health risks.

Data Security Measures

Stellar Pathology Consultations PLLC takes the security of your personal and medical information seriously. We implement appropriate physical, technical, and administrative safeguards to protect your PHI from unauthorized access, disclosure, alteration, and destruction, including:  

• Encryption of data both in transit and at rest.
• Access controls limiting access to PHI to authorized personnel on a need-to-know basis.
• Regular staff training on privacy and security protocols in compliance with HIPAA.

While we strive to protect your information, no security measures are completely infallible.

Your Rights Regarding Your Information (Under HIPAA)

You have the following rights concerning your personal health information:

• Right to Access: Request copies of your medical records or PHI.
• Right to Amend: Request corrections to your PHI if you believe it is inaccurate.
• Right to Restrict Use or Disclosure: Request limitations on how we use or disclose your information for treatment, payment, or healthcare operations (we are not always required to agree).
• Right to Confidential Communications: Request specific methods of communication (e.g., email or mail).
• Right to Accounting of Disclosures: Request a record of certain disclosures of your PHI made for non-treatment or non-payment purposes.

HIPAA Compliance

As a healthcare service provider, Stellar Pathology Consultations PLLC is committed to full compliance with the Health Insurance Portability and Accountability Act (HIPAA). Our policies and procedures are designed to ensure your PHI is used and disclosed only as permitted by HIPAA and other applicable laws. We also have policies regarding data retention in accordance with legal and business requirements and will provide notifications as required by HIPAA in the event of a breach of your unsecured PHI.

Cookies and Online Privacy

Our website may use cookies and similar technologies to collect non-identifying technical information (e.g., IP addresses, browsing patterns) to improve functionality and user experience. This information is not linked to your medical records or personal identifiers. You can disable cookies through your browser settings, which may affect website functionality.

Changes to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time to comply with legal requirements. Any changes will be posted on our website with an updated effective date. Your continued use of our services after changes are posted constitutes your acceptance of the revised policy.  

Contact Information for Privacy Concerns

If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at:  

Stellar Pathology Consultations PLLC

409 Keller St, Bartonville, IL, 61607, USA

Email: info@stellarpathology.com

Phone: 888-818-2158